Queen Kapiolani Hotel Wedding PLANNING & COORDINATION

Planning a Hawaii wedding from miles away can feel overwhelming — coordinating vendors, managing timelines, and hoping every detail turns out just right. At Weddings at Queen Kapiolani Hotel, our dedicated wedding planning and coordination team makes it effortless. We handle everything — from local vendor communication and décor setup to ceremony flow and on-the-day logistics — so you can arrive in paradise knowing every detail is perfectly arranged. With Diamond Head as your backdrop and Waikiki’s beauty surrounding you, all you’ll need to do is relax, celebrate, and say “I do.”

day of event coordination

SERVICES TO BEGIN 1 MONTH PRIOR TO WEDDING DATE - $2,300
Our Day of Coordination service is perfect for the couple who plan to be very hands-on during the planning process and can handle the contracts and organization, but want someone to take care of all the details the week before and be there on the day of. We will review all the minor details and coordinate your vendors and setup on the day of your wedding so you and your family members can just relax and enjoy your time in Hawaii.

  • Initial consultation with couple.

  • Prepare schedule/timeline.

  • Confirm participating vendors.

  • Final wedding day timeline will be prepared before the wedding day.

  • One complimentary timeline revision.

  • 2 Coordinators on wedding day.

  • Up to 8 hours on wedding day.

PARTIAL PLANNING & COORDINATION

SERVICES TO BEGIN 3 MONTHS PRIOR TO WEDDING DATE - $4,300
Our Partial Planning & Coordination service is perfect for the couple who would like to plan their own wedding and has at least half of their vendors but would like guidance and a helping hand from mid-planning to finish. We will review all the minor details and coordinate your vendors and setup on the day of your wedding so you and your family members can just relax and enjoy your time in Hawaii.

  • Initial consultation with couple.

  • Limited phone and email availability.

  • Up to (3) planning meetings.

  • Assist in the process of locating, negotiating, and booking remaining vendors.

  • Budget Planning - Will assist in creating and understanding a budget.

  • Coordinate with vendors to ensure services/products are provided in a timely manner.

  • Ceremony planning & rehearsal.

  • Prepare schedule/timeline and checklists.

  • Final wedding day timeline will be prepared before the wedding day.

  • Finalization meetings to review all details: The month of the wedding and the week prior to the wedding.

  • 2 Coordinators on wedding day.

  • Up to 8 hours on wedding day.

FULL SERVICE DESIGN, PLANNING & COORDINATION

SERVICE TO BEGIN 1 YEAR PRIOR TO WEDDING DATE - $8,400
Our Full-Service Planning & Coordination service handles design and coordination from start to finish. We will help you create your overall vision, hire and meet with vendors and arrange weekend activities for your guests. This service is great for couples who are having a complex event or simply want a professional to guide them every step of the way to handle all the details of executing their vision of a perfect Hawaii wedding.

  • Initial design consultation with couple.

  • Unlimited phone and email availability.

  • Up to (6) planning meetings.

  • Assist in the process of locating, negotiating, and booking all vendors.

  • Assist in other wedding activities.

  • Budget Planning - Will assist in creating and understanding a budget.

  • Coordinate with vendors to ensure services/products are provided in a timely manner.

  • Ceremony planning & rehearsal.

  • Prepare schedule/timeline and checklists.

  • Final wedding day timeline will be prepared before the wedding day.

  • Finalization meetings to review all details: The month of the wedding and the week prior to the wedding.

  • 2 Coordinators on wedding day.

  • Up to 10 hours on wedding day.